Your privacy is important to X-Chem. and its affiliates (hereinafter “we” and/or “us” and/or “X-Chem”) and we recognize the responsibility you entrust us with when providing your personal data. This Privacy Notice explains how we handle and treat your personal data when you visit our site or associated sites or pages (the ‘Website”). The purpose of this Privacy Notice is to provide you with clear explanation of what personal data we collect, when, why, and how we collect, use and share your personal data and it explains your statutory rights.
We strongly urge you read this notice and make sure you fully understand our practices in relation to personal data before you access or use our Website. If you read and fully understand this Privacy Notice, but remain opposed to our practices, you must immediately leave our website, and avoid or discontinue all use of any of our services. Where you have read this notice but would like further clarification, please contact us at firstname.lastname@example.org.
1. Who We Are
X-Chem is a drug discovery research organization and service provider. If you have any questions about this Policy, or how we collect and use your data, you can write to us at:
100 Beaver Street
Waltham, MA 02453
Attn: Data Privacy Officer
You can also send us an email at email@example.com
2. Our General Approach Regarding the Collection of Your Personal Data
We take the privacy of your personal data very seriously, and several laws and regulations require us to handle your data in very specific ways. The overarching data privacy principles we follow are:
- We will collect and use your data in a fair, legal way
- We will explain how we collect and use your data in clear, plain language
- We will collect your data only for the purposes specified in this Policy
- We will use your data only in the ways stated in this Policy
- We will ensure that your data remain as accurate and as up to date as possible
- We will keep or store your data for only as long as is reasonable or legally required
- We will protect your data from loss, theft, and unauthorized access.
3. What information do we collect from you?
a) X-Chem may collect your personal data through its website or through landing pages when you submit a “Contact Us” form. This personal data includes:
- First name
- Last name
- Email address
- Telephone numbers
- Company name
- Any personal information voluntarily provided in the text box of the form.
b) You may apply for a job through the Careers section of X-Chem’s website, which navigates to X-Chem’s Applicant Tracking System. If so, you may be asked to provide the following information:
- First name
- Last name
- Physical Address
- Email address
- Employment history and related data contained in your resume/curriculum vitae and any other documents submitted as part of the job application process.
d) When you visit our website or webpages, we also collect and use your IP address to diagnose problems with our servers or software, to administer our Website, and to gather demographic information. If you apply to one of our open positions published in our Career page, we will process your personal data in accordance with our Job Applicant Privacy Notice.
4. How do we use your information?
We use your personal information when responding to your “Contact Us” forms, for job recruitment purposes, and to provide you with opportunities to learn more about our services. We also use your information to support our business functions, such as marketing and legal activities.
X-Chem has a legitimate interest in collecting your personal data. When we have a “legitimate interest” to collect and use your data, we ensure that we do so in a way that has the least possible privacy impact on you and in ways that you would expect. For example, we have legitimate interest to process your data (such as name, email address, and telephone number) for marketing purposes so we can keep you up to date with our services and we have a legitimate interest to collect your data (such as IP address) to perform system audits or diagnose technical problems.
In instances where we do not have a legitimate interest to process your Data or in instances where required by applicable law, we will obtain your clear and unambiguous consent when we are required.
You may withdraw your consent at any time by contacting us unless the personal information is necessary for us to fulfil our legal obligations. See Section 7 for our contact information.
To respond to your request or communicate with you: We use your personal data to respond to your request and/or queries about our company and our business activities.
To provide you with information and content you have requested: We and/or business partners use your personal data to provide you access to webcasts, event recordings, newsletters, etc.
To process job applications: please consult our Job Applicant Privacy Notice.
For internal business purposes, such as:
- To ensure access to and maintenance of our Site, to ensure its proper functioning and to carry out statistical analyses on the use of the Site and the frequency of visits;
- To improve our Website and customize your browsing experience; and
- To track any fraudulent activities and other inappropriate activities and monitor content integrity on our website. We use your personal data to respond to your request and/or queries about our company and our business activities.
5. Do we share your information?
We do not sell, trade, or rent your information to others, except for sharing with our affiliates. In rare instances, we may have to share your data with law enforcement agencies or to the extent permitted by law to protect our rights and comply with judicial process.
Please note that our website may provide links to other websites. When you click on one of these links, you are leaving our Website and entering another website that we do not control and for which we cannot be responsible. We highly recommend that you review the privacy policies or notices contained on those external sites.
6. How do we retain and protect your information?
The information we collect from you is subject to storage and archival. We will retain your data only for as long as required to fulfil the purposes for which it was collected, or for an amount of time required by a law or regulation.
Further, we place high value on protecting your information, and have implemented appropriate physical, electronic, and administrative procedures to safeguard and secure the information we collect from you online. By doing that, we seek to protect the confidentiality, integrity, availability, and privacy of your data while keeping your data free from accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or unauthorized access. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed as being 100% secure.
Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed as being 100% secure.
Your Privacy Rights
Under the Data Protection Act 2018, you may have rights to access, update, rectify, or erase certain personal data that we have about you or restrict or object to certain activities in which we engage with respect to your personal data. If you have such rights and your request complies with the requirements under applicable laws, we will give effect to your rights as required by law.
To exercise any rights, you may have under applicable privacy laws, please contact us using the details in the section below. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
International Data Transfers
Your personal data may be transferred and stored outside your place of residence, that are subject to different standards of data protection. In particular, you should be aware that your personal data may be shared with, and transferred to X-Chem, and X-Chem’ affiliates and third-party business partners / service providers who are located outside the European Economic Area (EEA) or the United Kingdom. We will take appropriate steps to ensure that transfers of personal data are in accordance with applicable laws.
7. How can you contact us about your information?
You may wish to contact us about your information for several reasons.
To do so, you may email us at:
or, write us at:
100 Beaver Street
Waltham, MA 02453
Attn: Data Privacy Officer
Please include your name, address, and/or e-mail address when you contact us.
8. What Are Your Rights Concerning Your Data
You have several legal rights concerning your personal data we collect and use. These include the right to access your data, correct or amend your data, have your data rased, restrict or object to our use of your data, to receive a copy of the data we have, and to lodge a complaint with appropriate Supervisory Authorities. For more information about your rights, or to exercise any of them, please contact us by mail or by email at the addresses provided above in Section 7.
9. Collection of Sensitive Personal Data and Children’s Data
We do not regularly or purposefully collect any of your sensitive personal data. “Sensitive” data includes your:
- racial or ethnic origin
- political opinions
- religious or philosophical beliefs
- trade union membership
- genetic data
- biometric data
- data concerning health
- data concerning a natural person’s sex life or sexual orientation.
However, if we ever have a need to collect your sensitive personal data, we will ensure that we obtain your explicit consent to do so before we collect it.
In addition, we do not intentionally collect data from individuals we know are under 16 years of age, and no parts of our business or operations are structured to attract anyone under 16 years of age.
10. EU-U.S. and Swiss-U.S. Privacy
X-Chem conforms to the EU-U.S. and the Swiss-U.S. Privacy Shield Frameworks as set forth by the U.S. Department of Commerce regarding certain personal information received by X-Chem in the U.S. from European Union member countries and Switzerland. For information about X-Chem’s data practices regarding personal information it receives from European Union member countries and Switzerland pursuant to the respective Privacy Shield frameworks, please contact X-Chem at the address provided in Section 7.
11. What if this Policy changes?
We continually review and when needed, update this Policy. Please check back frequently to make sure you are aware of our updates. We will include the date of the most recent update here:
THIS POLICY WAS LAST UPDATED ON SEPTEMBER 19, 2023.